Fosdyke Parish Council Meeting Minutes 

https://fosdyke.parish.lincolnshire.gov.uk

Minutes of the Meeting of Fosdyke Parish Council

Meeting Details

• Date: September 1st, 2026
• Time: 7.30 PM
• Location: Fosdyke Village Hall

Attendees

• Councillor A Mowton (Chairman)
• Councillor M Houssain
• Councillor M Kilburn
• Councillor K Overell
• Councillor J Rushworth (Vice-Chairman)
• Maxine Warr – Clerk, Courtney Glenn - Admin Support

Also Present

• 13 Members of the Public plus BBClr James Cantwell                                         

The meeting began with introductions. An explanation of where all fire and emergency exits are given. It was also noted that the meeting was being recorded.

PUBLIC FORUM

Concern was raised over an empty property that had become unkempt. The resident was advised to contact LHP and to come back to the PC if any further assistance was required. Mrs Saward said the latest edition of the Information Sheet was ready for printing. 250 will be produced and circulated.

93/26   APOLOGIES FOR ABSENCE

Apologies were received from LCC Paul Lock.

94/26   DECLARATION OF INTERESTS

No declarations of interest were made relating to any of the agenda items.

95/26   MINUTES

The minutes of the 7th July were presented – Cllr M Houssain proposed, Cllr Kilburn seconded and it was resolved by the Council that the Chairman sign them as a true record.

Matters arising – all matters on the agenda

RESOLVED: that, the minutes of the meeting held on 7th July are approved as a true record.

96/26   PLANNING

Approval of reserved matters (Access, Appearance, Landscaping, Layout and Scale) following outline approval B/25/0505 at Land North of Old Main Road.

RESOLVED: that, the following comment will be recorded –

Concern was raised regarding the provision of bin storage and collection for the development. Members felt that a hard standing area should be provided to ensure the bins are away from the pavement on collection day.

The Parish Council feel that access to the development is still a concern and request that a clear line of sight is ensured due to the speed and volume of traffic on Old Main Road after exiting the A17.

97/26   POLICE REPORT

It was noted that 4 crimes were listed for May – 1 of criminal damage and arson in Mill Lane, and 1 of burglary, off Wash Road, 1 of vehicle crime and 1 of anti-social behaviour in Wash Road. 1 crime was listed in June – possession of weapons in Wash Road.

98/26   CLERK and ADMIN SUPPORT REPORTS

Clerk report: Qhub free broadband – after a bit of back and forth with Quickline and help from Cllr Lock, they have agreed to Village Hall being a hub for free broadband. We are awaiting the next steps.

Post box – a resident had requested that the PC make representations to change the small post box to one that will take larger letters and small packets. Inquiries will be made as to the procedure.

Highways – Most of the items listed on Fix My Street are still ongoing.

Following the meeting in July, Cllr Lock put in a request for extra lampposts along Old Main Road. LCC replied that they do not have the funds available and the PC have the power to facilitate this themselves. Cllr Cantwell agreed to help set up a meeting with the relevant BBC officers to explore costs and viability.  

99/26   FINANCE

• The financial statements and bank reconciliation were received and the quarterly budget tracker noted. The balance on 28th August 2026, for cash in hand, stands at £9,017.08 and the Saver account balance at £20,607.54.

RESOLVED: that the following invoices are approved:

Clerk salary for July £421.00 and August £434.68 - £855.68

Staff salary for July £91.80 and August £95.04 – £186.84

HMRC – Qrt 1 - £373.45 (D/D)

Malc Firth – grass cutting June - £97.98 (£16.33 VAT)

Malc Firth – grass cutting July - £97.98 (£16.33 VAT)

Westcotec – speed reactor sign - £4639.20 (£773.20 VAT)

Communicorp - freedom scroll - £218.34 (£36.39 VAT)

• It was noted the NJC pay award had been approved and will be backdated to 1 April 2026.

Website and email hosting

RESOLVED: that Euro Tech Innovations is confirmed as website support for a further year and payment of £342.00 is approved.

Email addresses

Three quotes were considered to change the emails for the Council and councillors to.gov.uk addresses.

Cloud Next were confirmed at £50 for the domain name and £49.99 email hosting (per year plus VAT) and it was noted that the hosting is free for the first year. Members felt the emails should all be changed together and a crossover period was not required.

RESOLVED: that Cloud Next would the new email provider, to ensure compliance with the change to .gov.uk addresses.

Donations – the donation request for repairs to the Church organ, following vandalism, was discussed. The PC were dismayed that this could have happened and were keen to help. It was noted that going forward CCTV will be considered for the Church. A preliminary quote of £2500 had been received. The Church can make a part contribution, but the PC agreed to donate the full amount once agreed.

RESOLVED: that a donation is made to Fosdyke Church to cover the cost of repair to the organ, amount to be confirmed next month.

100/26 CEMETERY

The appointment of Mr Sean Garner was confirmed as legal representative for the transfer of the cemetery from Boston Borough Council.

It was noted that there is an open space consultation running until 4th September and disposal will not begin until after this date.

Concern was raised again about the dead tree in the cemetery and it was agreed to take some photos and send to BBC, as this needs addressing urgently.

It was noted that conifer cuttings have been left in the woods next to the cemetery and residents were urged not to leave garden waste in the woods, as this is a type of fly tipping.

101/26 SPEEDWATCH AND REACTOR SIGN

A successful trial of Speedwatch took place on 28th August, with 110 vehicles noted and 8 over the speed limit. It was agreed that some minor modifications to the logging system were needed. A recorder and microphone will be purchased to ensure the correct registrations are noted. Six more volunteers will be trained at an event on 28th September.

Reactor sign – it was noted that all the lampposts have been approved for the reactor sign and delivery is due in the first week of October.

102/26 TRAINING POLICY

RESOLVED: that a training policy is adopted. Funds will be added to the budget for 2027/28 to cover training outside of the items provided by LALC.

103/26 LINCOLNSHIRE COUNTY COUNCIL AND BOSTON BOROUGH COUNCIL MATTERS   

            LCCllr Lock could not attend but it was noted that he is willing to use part of his grant scheme to help purchase the bus shelter outside the Village Hall.

            BBCllr Cantwell reported that several of the broken street lights had been repaired, although there were still some outstanding and these could be reported again on Fix My Street. He had arranged for the overhanging tree to be cut back on Old Main Road and the pathway to be cleared.

            The government reorganisation had been completed, with unitary elections taking place next May. BBC will act as caretakers until 2028, when Lincolnshire Council will come into operation.

            The next County Councillor surgery is at Bicker Village Hall on 26th September.

104/26 FUTURE AGENDA ITEMS

            Garden/Christmas lights Competition, Best Kept Village.

105/27 NEXT MEETING

The date of the next monthly meeting was confirmed as Tuesday 6th October 2026, 7.30pm at the Village Hall.

Meeting closed at 9.15pm

Signed………………………………………………..Date……………………………….